Company picnics are one of the best ways to bring your team together outside the office, build stronger relationships, and boost employee morale. But let’s be honest—getting everyone to actually show up can be a challenge.
At Magic Special Events, we specialize in planning stress-free, high-energy corporate picnics that employees want to attend. If you’re looking to increase turnout and create a memorable experience, these five strategies will make all the difference.
1. Announce Your Company Picnic Early
Timing is everything when planning a successful corporate event.
To maximize attendance, announce your company picnic at least 4–6 weeks in advance. This gives employees enough time to plan around the event and avoid scheduling conflicts.
👉 Pro tip: Send a quick survey to let employees vote on preferred dates. When people feel included in the planning process, they’re much more likely to attend.
2. Keep the Excitement Alive with Promotion
A single announcement isn’t enough—you need to keep the buzz going.
Use a mix of internal promotion strategies like:
- Eye-catching flyers in common areas
- Company emails and newsletters
- Slack or internal chat reminders
- Countdown posts leading up to the event
Make sure every piece of communication clearly highlights:
📍 Date, time, & location
🎉 Activities
Consistent reminders ensure your company picnic stays top of mind.
3. Offer Fun Activities, Prizes & Entertainment
Want higher attendance? Give employees something to look forward to!
At Magic Special Events, we recommend including:
- Interactive games and competitions
- Team-building activities
- Raffle prizes or giveaways
- Live DJ entertainment
- Inflatables and attractions for all ages
When employees know there’s fun, prizes, and entertainment, attendance naturally increases.
4. Make It Family-Friendly
One of the biggest attendance boosters? Inviting families.
Employees are far more likely to attend when they can bring:
👨👩👧👦 Spouses
👶 Kids
🎉 Guests
A family-friendly company picnic turns your event into a meaningful experience—not just another work function.
We recommend planning your picnic:
- After work hours or
- During a weekday afternoon with flexible schedules
This creates the perfect balance between work and personal time.
5. Elevate the Experience with Professional Catering
Let’s be real—great food = great turnout.
Hiring a professional catering team ensures:
- Delicious, crowd-pleasing menu options
- Smooth food service
- No stress for your internal team
- Full setup and cleanup handled
At Magic Special Events, we offer full-service corporate picnic catering, including concessions, BBQ-style menus, sweet treats like s’mores bars, and more—so every guest leaves happy.
Make Your Next Company Picnic Unforgettable
Planning a company picnic doesn’t have to be overwhelming. With the right strategy—and the right event partner—you can create an experience your employees will actually be excited about.
Magic Special Events handles everything, including:
✔ Event planning & coordination
✔ Catering & concessions
✔ DJs & entertainment
✔ Inflatables & games
✔ Tents, tables, and seating
✔ Themed décor & more
Let’s Plan Your Best Company Picnic Yet
If you’re ready to boost attendance and host a stress-free, fun-filled corporate picnic, Magic Special Events is here to help.
