Having a company picnic is a great way to improve employee morale and offer a great way to bond employees outside of the office. Without a noticeable sized attendance, you may feel that all the planning was wasted, so we have the best ways to ensure a great turn out!
Tip 1. Announce the Date Early!
This not only helps employees plan the date of the picnic (among their vacations and family plans) but it also helps you! There is nothing planners like better than a firm date well in advance. The sooner you know when your event will happen, the easier the planning process is. With advance notice your guest turnout will have a better chance to meet your goal!
Tip 2. Market the Event with Videos & Flyers
Let’s face it, people are forgetful and if they only hear about it once… it may slip past them. Marketing your event with flyers, giants banners, or an email or two gives everyone a good reminder and ensures it’s on the top of their minds for attending. Magic offers custom printed marketing material and as well as engaging videos and photos of our picnics to build the hype before the event happens! This is great for attendance!
Tip 3. Promote the Prizes
Whether you are doing big cash giveaways, money machine cash grabs, bingo games, raffles, or a thank you to employees, prizes are a great way to incentivize your employees to attend.
Tip 4. Bring The Whole Family
Picnics may be a great way to reward employees for their hard work, but let them share the fun with their families.
Tip 5. Reward RSVPs
For the largest events RSVPs are the best way to track attendance of who is coming and also to help with catering preparations. One of the best ways is to offer a reward to the first say 50 employees who register for the event with an early door prize with they are greeted upon arrival. This will encourage signs ups, and by leaving the first sign up results anonymous until the picnic day, it allows continuous registration not knowing who one.
We know planning a large company event can be complex and stressful – that’s why we do it for you. We hope our tips help you get the ball rolling, but if you are ready for a turnkey company picnic or celebration provider, Magic Special Events offers all the services you need to make your big event an even bigger success!